Notary, Power of Attorney (POA), MOA & Corporate Document Services

Notary, Power of Attorney (POA), MOA & Corporate Document Services

Legal and corporate documents in the UAE often require careful drafting, verification, notarization, or approval before they can be used for business, property, banking, government, or personal transactions.

Samimi Documents Clearing Services provides professional assistance with notary procedures, Powers of Attorney (POA), Memorandom of Association (MOA), Board Resolutions, and notarized individual and business agreements, including document preparation, translation coordination, amendments, submission, and follow-up with the relevant authorities.

Notary Services in Dubai

Notarization provides formal verification of documents, signatures, declarations, agreements, and certain corporate instruments for legal or official use in the UAE.

Depending on the document and transaction, notarization may be completed through the relevant Dubai Courts notary channels or authorized private notary services. Certain procedures may also be available through digital or remote notarization channels, subject to eligibility and identity verification requirements.

Common Documents for Notarization

We can assist with the preparation and processing of documents including:

• Power of Attorney (POA)

• Memorandum of Association (MOA)

• MOA amendments

• Board Resolutions

• Shareholder Resolutions

• Individual agreements

• Business and commercial agreements

• Partnership agreements

• Declarations

• Affidavits

• Acknowledgments and undertakings

• Signature verification

• Other documents requiring notarization

Documents Typically Required

Depending on the transaction, requirements may include:

• Valid passport

• Emirates ID, where applicable

• UAE residence visa, where applicable

• Trade license for corporate transactions

• MOA / Articles of Association

• Incorporation documents

• Identification documents of shareholders or authorized signatories

• Board or shareholder approvals, where applicable

• Authorization documents

• Arabic or bilingual Arabic-English document, where required

• Legal translation where required

• Additional supporting documents requested by the notary or relevant authority

Requirements vary according to the document, parties involved, and purpose of notarization.

Power of Attorney (POA) Services

A Power of Attorney (POA) is a legal authorization that allows an individual or company to appoint another person to perform specified actions on their behalf.

The scope of authority may be broad or limited to a particular transaction, depending on the purpose of the POA.

Types of POA

Samimi DCS can assist with various types of POA, including:

• General Power of Attorney

• Special / Specific Power of Attorney

• Property Power of Attorney

• Company / Corporate Power of Attorney

• Vehicle-related Power of Attorney

• Banking-related Power of Attorney, where accepted

• Shareholder or business-related Power of Attorney

• Court or legal representation POA, where applicable

• Other transaction-specific Powers of Attorney

POA Preparation & Notarization

We can assist with:

• Reviewing the intended scope of authority

• POA drafting coordination

• Arabic-English bilingual document preparation

• Legal translation coordination

• Supporting document preparation

• Notary application processing

• Remote notarization coordination, where available

• Amendment or replacement of an existing POA

• Revocation / cancellation procedures

• Follow-up until completion

The validity and permitted use of a POA depend on its wording, purpose, receiving authority, and applicable UAE regulations. Certain authorities or transactions may impose their own validity or acceptance requirements.

Memorandum of Association (MOA) Services

A Memorandum of Association (MOA) is a fundamental corporate document that establishes important aspects of a company's legal and ownership structure.

Depending on the company's legal form and licensing jurisdiction, the MOA may contain information relating to:

• Company ownership

• Shareholding percentages

• Share capital

• Business activities

• Management structure

• Manager and authorized signatory powers

• Rights and responsibilities of partners

• Transfer of shares

• Profit and loss arrangements

• Other applicable corporate provisions

MOA Formation & Amendments

MOA services may be required during initial company formation as well as when changes are made to an existing company.

We can assist with transactions involving:

• New company formation

• Addition or removal of partners

• Transfer of shares

• Changes in shareholding percentages

• Change of manager

• Change of authorized signatory

• Changes to business activities

• Changes in share capital

• Company name amendments

• Changes to corporate provisions

• Other amendments requiring an updated MOA

The notarization or authentication process depends on the company's legal structure and licensing jurisdiction. Mainland and Free Zone entities may follow different procedures.

Documents Typically Required

Depending on the transaction:

• Passport copies of shareholders and managers

• Emirates IDs, where applicable

• Current trade license

• Existing MOA / Articles of Association

• Trade name documentation

• Initial or amendment approvals

• Board or shareholder resolutions, where applicable

• Corporate shareholder documents

• Power of Attorney, where applicable

• Supporting documents relating to the proposed amendment

• Additional approvals required by the licensing authority

Board Resolution Services

A Board Resolution is a formal corporate document recording decisions approved by a company's board of directors or other authorized governing body.

Board Resolutions are commonly required for corporate, banking, licensing, investment, property, and administrative transactions in the UAE.

Board Resolutions May Be Required For

• Appointment or removal of managers and authorized signatories

• Opening, operating, or closing corporate bank accounts

• Granting signing or representation authority

• Issuing a corporate Power of Attorney

• Acquisition or disposal of company assets

• Purchase, sale, or management of real estate

• Changes in company structure or management

• Share transfers or corporate restructuring

• Establishment of branches or subsidiaries

• Approval of certain contracts or transactions

• Company amendments

• Other corporate decisions requiring formal authorization

Our Board Resolution Support

Samimi DCS can assist with:

• Document preparation and formatting

• Drafting coordination based on the intended transaction

• Review of company and signatory information

• Arabic-English translation coordination, where required

• Supporting corporate document preparation

• Notarization coordination, where required

• Attestation or legalization coordination, where applicable

• Submission and follow-up with relevant authorities

The exact wording, signing requirements, notarization, attestation, or legalization requirements depend on the company's jurisdiction, constitutional documents, transaction, and receiving authority.

Notarized Individual Agreements

Certain personal agreements and declarations may require or benefit from notarization to formally verify the identity of the parties, their signatures, and their acknowledgment of the document.

Depending on the nature and legal acceptability of the transaction, we can assist with documents such as:

• Personal agreements

• Declarations and undertakings

• Acknowledgments

• Settlement-related documents

• Consent documents

• Authorization documents

• Property-related personal agreements

• Other eligible agreements between individuals

Our Assistance Includes

• Document preparation coordination

• Review of identification and supporting documents

• Arabic-English translation coordination

• Notary application preparation

• Appointment or remote notarization coordination, where available

• Signature and identity verification procedures

• Follow-up until completion

Acceptance for notarization depends on the nature and content of the agreement and the applicable UAE laws and notary requirements.

Notarized Business & Commercial Agreements

Businesses may require agreements to be notarized, authenticated, or formally executed for certain corporate, commercial, banking, licensing, property, or government transactions.

Samimi DCS can assist companies with the preparation and notarization coordination of eligible business documents and agreements.

These may include:

• Commercial agreements

• Partnership agreements

• Shareholder-related agreements

• Corporate undertakings

• Company declarations

• Authorized signatory documents

• Business acknowledgments

• Certain property-related corporate agreements

• Corporate authorization documents

• Other eligible business agreements

Corporate Documents May Include

Depending on the transaction:

• Valid trade license

• MOA / Articles of Association

• Certificate of Incorporation

• Board Resolution

• Shareholder Resolution

• Passport and Emirates ID of authorized signatories

• Power of Attorney, where applicable

• Corporate ownership documents

• Agreement to be notarized

• Arabic translation or bilingual version, where required

• Additional supporting documents requested by the notary or relevant authority

Document Translation & Bilingual Preparation

Documents submitted for notarization may need to comply with specific Arabic-language requirements.

Where required, Samimi DCS can coordinate:

• Arabic-English bilingual document preparation

• Legal translation

• Translation of supporting documents

• Formatting for notary submission

• Review of names and identification details across documents

Accurate consistency of names, passport details, company information, and transaction details is important to reduce delays or rejection.

Common Reasons for Delay or Rejection

Applications may be delayed or rejected due to:

• Expired passport or Emirates ID

• Incorrect or inconsistent personal information

• Incorrect company or shareholder details

• Unauthorized signatory

• Missing corporate approvals

• Incomplete supporting documents

• Incorrect Arabic translation

• Differences between Arabic and English versions

• Insufficient authority under an existing POA

• Missing Board or Shareholder Resolution

• Document provisions that do not comply with applicable requirements

• Missing approvals from the relevant authority

• Inability to complete identity or signature verification

Our Notary & Corporate Document Assistance

Samimi Documents Clearing Services can assist with:

• Notary procedure coordination

• Power of Attorney (POA)

• POA amendment and revocation

• Memorandum of Association (MOA)

• MOA amendments

• Board Resolutions

• Shareholder Resolutions

• Notarized individual agreements

• Notarized business and commercial agreements

• Corporate declarations and undertakings

• Document drafting coordination

• Arabic-English bilingual preparation

• Legal translation coordination

• Supporting document preparation

• Remote notarization coordination, where available

• Attestation and legalization coordination, where applicable

• Application submission and follow-up

Processing Time

Processing time depends on the document type, number of parties and signatories, translation requirements, corporate structure, notarization method, supporting documents, and approvals required.

Some straightforward transactions may be completed quickly when all documents and signatories are ready, while more complex corporate documents, agreements, or transactions involving overseas parties may require additional time.

Important Information

Not every agreement or corporate document follows the same notarization procedure, and not every document is eligible or required to be notarized.

Requirements depend on the nature of the transaction, parties involved, company's jurisdiction, document content, and the authority where the document will ultimately be used.

Samimi Documents Clearing Services provides administrative, document preparation, translation coordination, and processing support. Where specialized legal drafting or legal advice is required, the document should be prepared or reviewed by an appropriately qualified UAE legal professional before notarization.